QR Code for Restaurant Menu: Complete Setup Guide (2025)

A QR code menu is a scannable code placed on restaurant tables that links directly to a digital menu—customers point their phone camera at the code and the menu loads instantly, no app required. This replaces or supplements physical menus with an always-current digital version.

Since the pandemic, QR menus have become standard. Customers expect the option, and restaurants benefit from the flexibility to update prices, add specials, or remove sold-out items without reprinting. If you're new to QR codes, start with our complete getting started guide. Here's how to set up QR code menus that work well for both staff and guests.

Why Use QR Code Menus?

For Your Restaurant

• Instant updates: Change prices, add specials, remove sold-out items—no reprinting
• Cost savings: No more expensive menu reprints for seasonal changes
• Multilingual options: Link to menus in multiple languages
• Reduced touchpoints: Fewer physical menus to clean and maintain
• Analytics: Track which items get viewed (with the right setup)

For Your Customers

• Always current: No outdated prices or unavailable items
• Zoom and search: Easier to read than small menu text
• Shareable: Guests can share the menu before arriving
• Accessible: Screen readers work with digital menus

Choosing Your Menu Format

Option 1: PDF Menu

Pros:

• Simple to create (export from existing design)
• Maintains exact formatting
• Works offline once loaded

Cons:

• Not mobile-optimized (requires pinch-zoom)
• Hard to update frequently
• Can't track individual item views

Best for: Fine dining, fixed menus that rarely change

Option 2: Website Page

Pros:

• Mobile-responsive design
• Easy to update through CMS
• Can include photos and descriptions
• SEO benefits for your restaurant

Cons:

• Requires web development or website builder
• Needs hosting
• Depends on site uptime

Best for: Most restaurants with existing websites

Option 3: Dedicated Menu Platform

Pros:

• Built specifically for restaurants
• Easy drag-and-drop updates
• Often includes ordering integration
• Mobile-optimized by default

Cons:

• Monthly subscription cost
• Platform dependency
• Limited customization

Best for: Restaurants wanting ordering integration or frequent menu changes

Our Recommendation

For most restaurants: Website page with a dynamic QR code.

Your website already exists. Create a dedicated menu page (yourdomain.com/menu), keep it updated, and point a dynamic QR code to it. You get the flexibility of web pages with the trackability of dynamic codes.

Creating Your Menu QR Code

Static vs Dynamic: Which to Use?

Recommendation: Use a dynamic QR code.

Menus change. URLs get restructured. You might switch platforms. A dynamic code lets you update the destination without reprinting table tents. Learn more about what free QR code generators actually offer for your budget planning.

Setup Steps

1. Create your digital menu (PDF, webpage, or platform)
2. Get the URL where the menu lives
3. Create a dynamic QR code pointing to that URL
4. Test thoroughly on multiple phones
5. Print and display at tables, counter, entrance

Displaying Menu QR Codes

Table Placement

Options:

• Table tents (standing acrylic or cardboard)
• Stickers directly on tables
• Menu stands
• Built into table surfaces

Size: Minimum 3cm × 3cm for comfortable scanning from seated position

Instructions: Include "Scan for Menu" text—not everyone knows what to do with a QR code

Counter/Register

For quick-service restaurants:

• Display at ordering point
• Include on menu boards
• Add to receipts for reorders

Entrance

• Show QR code on door or window
• Let customers browse menu while waiting for a table
• Include on outdoor signage

Multiple Codes for Multiple Menus

Consider separate codes for:

This prevents overwhelming customers with one massive menu.

Best Practices for Digital Menu Design

Mobile-First Design

Your menu will be viewed on phones. Design accordingly:

• Large, readable text (minimum 16px)
• High-contrast colors
• Minimal scrolling (organize into sections)
• Fast-loading images (compress photos)
• Touch-friendly navigation (large tap targets)

Essential Information

Every digital menu should include:

• Restaurant name and logo
• Menu items with prices
• Item descriptions (brief but helpful)
• Allergen information or link to allergen guide
• Contact information
• Hours of operation

Photos: Yes or No?

Yes, if:

• Photos are high-quality
• Items are photogenic
• You can update photos when presentation changes

No, if:

• Photos are low-quality
• Kitchen presentation varies significantly
• Updates would be burdensome

Mediocre food photos hurt more than help. Skip them if you can't do them well.

Pricing Display

• Show prices clearly (no hidden fees)
• Consider showing prices without currency symbols for cleaner look
• Group items logically by price point within categories

Keeping Your Menu Updated

Establish Update Process

Assign someone to own menu updates:

1. Who makes the changes? (Manager, owner, marketing)
2. When are updates made? (Daily specials: morning. Seasonal: monthly)
3. How are changes communicated? (Staff meeting, printed daily sheet)

Version Control

Track what changed and when:

• Keep a changelog
• Archive old versions
• Date your menus visibly ("Menu updated January 2025")

Common Update Scenarios

Handling Menu-Related Complaints

"I can't scan the code"

Troubleshooting:

1. Is the code damaged or faded? Replace it.
2. Is there glare from lighting? Reposition or use matte finish.
3. Is the code too small? Print larger (see QR code sizing guidelines).
4. Is the customer's phone old? Have backup physical menus.

"The menu won't load"

Troubleshooting:

1. Is your website down? Check immediately.
2. Is restaurant WiFi slow? Optimize or offer guest network.
3. Is the page too heavy? Compress images, simplify design.
4. Did the URL change? Update your dynamic QR code.

"I prefer a physical menu"

Response: "Of course! Here you go."

Always have physical menus available. Digital should be an option, not a requirement.

Measuring Menu QR Code Success

Metrics to Track

With dynamic QR codes and proper analytics:

• Scan count: How many people use the QR menu?
• Peak times: When is the digital menu most used?
• Device breakdown: iOS vs Android usage
• Page views: Which menu sections get most attention?
• Time on page: Are people reading or bouncing?

What the Data Tells You

Accessibility Considerations

Digital menus should be accessible to all customers:

For Vision Impairments

• Ensure screen readers can parse your menu
• Use high contrast colors
• Make text size adjustable
• Avoid text-as-images

For Motor Impairments

• Large touch targets
• No time-limited interactions
• Simple navigation

For Cognitive Considerations

• Clear, simple language
• Logical organization
• Consistent layout

Physical Menu Backup

Keep Braille menus or large-print versions available on request.

Frequently Asked Questions

Should I get rid of physical menus entirely?

No. Offer both options. Some customers prefer physical menus, and you need backups for technical issues.

How often should I update my QR code?

The code itself doesn't need updating—that's the point of dynamic codes. Update the destination (your menu page) whenever prices or items change.

What if customers don't have smartphones?

Have physical menus ready. Staff can also read menu items aloud if needed.

Can I track what items people look at?

With a proper website menu and analytics, yes. With a PDF menu, no—you can only track that they opened it.

Should I include photos of every dish?

Only if you can maintain high-quality, accurate photos. Mediocre food photography is worse than none.

How do I handle daily specials?

Create a "Today's Specials" section on your menu page and update it daily. The QR code stays the same; just the content changes.

Do customers need a special app to scan the menu QR code?

No. Since 2017 (iPhone) and 2019 (Android), smartphone cameras have built-in QR scanning. Customers just open their camera, point at the code, and tap the notification. No app download required.

How much does a QR code menu cost?

Free to very affordable. A static QR code linking to a PDF or webpage is free. Dynamic QR codes with editing and analytics typically cost $10-30/month. Dedicated restaurant menu platforms with ordering features range from $30-100+/month.

Get Started

Setting up a QR code menu is straightforward. Try creating a URL QR code right here:

Here's the full process:

1. Create or update your digital menu (website, PDF, or platform)
2. Create a dynamic QR code pointing to your menu
3. Print table tents or displays
4. Train staff on the new system
5. Keep physical menus as backup

The investment is minimal. The flexibility is permanent.

Consider pairing your menu QR codes with a WiFi QR code on the same table tent—guests appreciate easy network access while browsing your menu.

Ready to create your restaurant menu QR code? Start free—dynamic codes with analytics, no annual contracts.