Email QR Code Generator
Open email apps with pre-filled content
Free account includes unlimited static codes + 1 trackable dynamic code
Email QR Codes by the Numbers
of consumers prefer email for brand communication
HubSpot 2024
global email users by 2024
Statista
average increase in response rate with pre-filled forms
Formstack
of consumers check email daily
OptinMonster
Why We're Different
What is an Email QR Code?
An email QR code creates a mailto: link that opens the user's default email app with pre-filled content. When scanned, it automatically populates the recipient address, subject line, and even body text—making it effortless for people to contact you.
Unlike contact form QR codes that require a web page, email QR codes work with whatever email app the user has installed: Gmail, Apple Mail, Outlook, or any other. The email opens instantly, ready to send with your specified defaults.
Email QR codes are static by default, meaning the mailto: data is encoded directly in the pattern. For the ability to change the recipient or track scans, dynamic email QR codes route through a redirect that you can update anytime.
Why You Need an Email QR Code
Eliminate Communication Friction for Customers
When customers fumble with typing your email address, many simply give up. Long or complex business emails like 'customer-support@longcompanyname.com' are especially prone to typos—and one wrong character means a lost message you'll never see.
An Email QR code removes every barrier between the impulse to reach out and actually sending a message. Customers compose emails in 3 seconds instead of 30+ seconds of careful typing. Zero typo risk in email addresses means every inquiry reaches you.
Pre-Filled Subject Lines Organize Your Inbox
One of the unique advantages of email QR codes—you control the subject line. Instead of generic 'Hello' or 'Question' subjects, every email arrives with context you've defined: 'Question from Product Brochure' or 'Inquiry from Trade Show Booth.'
This seemingly small feature transforms inbox management. Filter and route emails automatically based on subject line patterns. Track which marketing materials generate the most inquiries. Reduce time sorting and categorizing inbound messages because the context is built in.
Streamline Support Request Handling
Product support typically requires customers to provide model numbers, purchase dates, and issue descriptions. Without this information, your team wastes time on back-and-forth clarification emails before addressing the actual problem.
Email QR codes on product packaging, manuals, or user guides can pre-fill support templates. The email body already contains 'Product: [Model Name], Purchase Date: [fill in], Issue: [describe below]'. Customers add their specific problem; you get organized requests with essential context upfront.
Make Feedback Collection Effortless
Customers have opinions—but rarely the motivation to find your contact information and compose a message from scratch. The biggest barrier to collecting feedback isn't willingness; it's friction. An Email QR code placed at the point of experience captures feedback while it's fresh.
Place codes on receipts ('Scan to share your experience'), table tents ('Tell us about your meal'), or product packaging. Pre-fill the body with prompts like 'What did you think about [X]?' Research shows email marketing increases retention for 80% of businesses—feedback QR codes help you act on that insight.
Simplify Event RSVPs and Confirmations
Stop chasing RSVPs. When the response is a single scan and tap, confirmation rates increase dramatically. Guests respond on the spot instead of meaning to reply later and forgetting. Event invitations, appointment reminders, and RSVP workflows all benefit from one-scan responses.
Create codes for event flyers with pre-filled RSVP templates: 'I will attend [Event Name] on [Date]. Name: ___ Guests: ___'. For appointment confirmations, a simple 'I confirm my appointment on [Date/Time]' pre-filled body makes confirming effortless.
How Email QR Codes Store Data
Email QR codes use the standard mailto: URI scheme that all email clients recognize. Here's how the data is structured:
mailto:hello@example.com?subject=Inquiry&body=Hi%20there| Parameter | Example | Description |
|---|---|---|
mailto: | hello@example.com | The recipient email address. Required field that determines who receives the email. |
subject | Inquiry | Pre-filled subject line. Spaces are URL-encoded as %20. |
body | Hi there | Pre-filled email body text. Can include line breaks encoded as %0A. |
cc | copy@example.com | Carbon copy recipient (optional). Adds a CC field to the email. |
Advantages of Email QR Codes
Zero Friction
No typing required. Users scan and their email app opens with everything already filled in—just hit send.
Works Offline
The mailto: data is encoded in the QR pattern. Users can scan anywhere; the email composes offline and sends when connected.
Universal Compatibility
Works with every email app on every platform. Gmail, Outlook, Apple Mail—whatever the user has configured as their default.
Structured Responses
Pre-fill body text with templates or required fields. Get consistent, organized emails instead of random formats.
Reduces Errors
No more misspelled email addresses or forgotten subject lines. The QR code ensures accuracy every time.
How to Create a Email QR Code
Enter recipient email
Add the email address you want people to contact. This will be auto-filled when they scan.
Add subject line
Pre-fill a subject like 'Feedback from [Event Name]' or 'Support Request'. Users can edit before sending.
Write body text
Include a template or instructions. For feedback: 'Please share your experience...'
Download QR code
Get PNG for digital use or SVG for print. No signup needed for static codes.
Place and test
Add to business cards, signs, or materials. Test by scanning - your email app should open with everything pre-filled.
Email QR Code Best Practices
Keep Subject Lines and Body Text Short
Email QR codes encode all data directly into the pattern—recipient, subject, and body. More text means a denser QR code that's harder to scan, especially at small print sizes. Some email clients also impose limits on mailto: string length.
Keep subjects under 50 characters and body text under a few hundred characters (roughly 10 lines). If you need more content, provide prompts rather than full text: '[Describe your issue here]' rather than lengthy instructions. Test scanning at your intended print size to catch density issues.
Use Proper Character Encoding
Spaces, ampersands, line breaks, and special characters must be URL-encoded to work correctly across all devices. Improperly encoded characters cause weird symbols in the message body or subject lines that get cut off unexpectedly.
Use a QR generator that handles encoding automatically—like ours. Never manually construct mailto: links with special characters. Always test the complete email flow on multiple devices before printing to catch encoding issues early.
Test on Multiple Devices Before Printing
Different phones and email apps handle mailto: links differently. What works perfectly on iPhone with Apple Mail may behave unexpectedly on Android with Gmail. The default email app, field population, and character rendering can all vary.
Before printing, test on at least one iPhone and one Android device. Verify the correct email app opens (the user's default), and check that subject line and body appear correctly. Test at your intended print size, not just on screen—a dense code that scans at 3 inches may fail at 0.5 inches.
Provide a Fallback Email Address
Desktop users viewing printed materials, people without camera access, or those unfamiliar with QR codes need an alternative way to reach you. Not everyone instinctively knows what to do with a QR code, especially in some demographics.
Add a small line of text below the code: 'Or email: support@company.com'. This fallback ensures you never miss communication from someone who can't or won't scan. It also builds trust by showing transparency about where the code leads.
Add a Clear Call-to-Action
Don't assume everyone knows to scan or understands what happens when they do. A QR code without context is a mystery box that many people won't open. Clear calls-to-action dramatically increase scan rates.
Effective CTAs for email QR codes: 'Scan to send us a message', 'Point your camera to email support', 'Scan for instant feedback form'. Match the CTA to the context—on product packaging, 'Scan to contact us about this product' is clearer than generic 'Scan here'.
Why Use Our Email QR Code Generator?
Popular Use Cases
Customer Feedback
Make it easy to send feedback with a pre-written subject line.
Contact Requests
Add to business cards or materials for easy email contact.
Support Requests
Pre-fill ticket info so customers don't need to format emails.
RSVP Collection
Let invitees respond with a pre-filled confirmation email.
Email QR Codes by Industry
For Events & Hospitality
Post-Event Feedback
Place email QR codes on exit signs or thank-you cards with pre-filled subject lines like 'Feedback from [Event Name]'. Capture impressions while the experience is fresh.
Speaker Contact
Include email QR codes on conference badges or slides. Attendees can reach out immediately with questions without hunting for contact info.
For Customer Service
Support Ticket Creation
Print email QR codes on product packaging or warranty cards. Pre-fill the subject with product name and 'Support Request' so emails arrive organized.
Returns & Exchanges
Include on packing slips with body text template: 'Order #, Item, Issue'. Customers provide exactly the info you need.
For B2B Sales
Proposal Requests
Add to brochures and trade show materials. Pre-fill 'Request for Proposal' as the subject—serious inquiries arrive ready to be routed to sales.
Sample Requests
Display on product displays with body text template for shipping address and quantity. Convert interest to actionable leads instantly.
For Nonprofits
Volunteer Signup
Include on flyers and posters. Pre-fill 'I want to volunteer' in the subject and basic questions in the body to capture interested supporters.
Donation Inquiries
Add to event materials with subject 'Donation Inquiry'. Make it easy for potential donors to reach your development team.
Frequently Asked Questions
How does an email QR code work?
It creates a mailto: link encoded in the QR pattern. When scanned, the phone opens the default email app with your specified recipient, subject, and body pre-filled.
Can I pre-fill the email body?
Yes. You can include default body text that users can edit before sending. Useful for structured feedback or support requests.
What email apps does it work with?
Any app configured as the default email handler: Gmail, Apple Mail, Outlook, and others. The user's phone determines which app opens.
Is there a character limit?
Technically ~4,000 characters, but shorter is better. Very long subjects or bodies create complex QR codes that are harder to scan.
Can I track how many people send emails?
No. Email QR codes are static mailto: links - tracking happens in your inbox, not the QR code. You'll see emails arrive but not specifically who scanned.
What's the difference between static and dynamic email QR codes?
Static email codes (free) encode the mailto: link directly. Dynamic codes let you change the recipient or subject later without reprinting, plus you can track scan counts.
Can I add CC or BCC recipients?
Our generator supports a single recipient. For CC/BCC, you can include instructions in the pre-filled body, or users can add them manually before sending.
Do email QR codes work offline?
Yes. The mailto: data is encoded directly in the QR pattern. No internet is needed to scan - though sending the email obviously requires connectivity.
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